Lot & Batch Tracking

Connect product batches, lots, dates, and ingredients — so records are easier to find later

A simple digital log for incoming ingredient lots and outgoing product batches. No ERP, no barcode scanners — just organized records you can search and export when you need them.

✓ Incoming ingredient lots ✓ Outgoing product batches ✓ Supplier & date records ✓ PDF export

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Why This Matters

Lot records are hard to reconstruct after the fact

When a customer complaint comes in, a supplier issues a recall alert, or an inspector asks about a specific production run, the question is always the same: which ingredients went into which product, and when was it made? If the answer is in a pile of delivery slips, it takes too long to find.

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Supplier lot numbers not retained

Delivery slips get tossed. Lot numbers written on a notepad disappear. Without a log, tracing an ingredient becomes a reconstruction project.

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Production batches not linked to ingredients

Knowing you made a batch on a certain date doesn’t help if you can’t connect it to the specific ingredients used.

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One gap breaks the chain

A traceability record is only useful if it’s complete. One missing lot entry can make the whole chain impossible to follow.

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Reconstruction takes too long

Piecing together lot information from memory, receipts, and spreadsheets under time pressure is not a good situation to be in.

Two Log Types

Log it when it comes in. Log it when it goes out.

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Incoming ingredient lots

When a delivery arrives, log the ingredient, the supplier, the lot number, the quantity, the condition, and the receiving temperature. Takes about 60 seconds.

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Outgoing product batches

When a batch is produced, log the product name, your batch or lot number, the production date, and any relevant notes. Cross-reference it with the ingredients used in that run.

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Export for traceability

Export all lot records for a date range as a PDF. When a question comes up about a specific ingredient or product run, you have a searchable, printable record ready.

Who It’s For

Small manufacturers starting to build a traceability foundation

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Manufacturers receiving raw ingredients from multiple suppliers who need a simple, searchable receiving log

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Co-packers and contract manufacturers producing for multiple customers who need lot records per production run

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Small facilities that don’t yet have any lot tracking system and need to start somewhere practical

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Operators preparing for an audit or retail customer requirement that includes traceability documentation

Good to Know

A note on what this app does and doesn’t do. FoodSafetyLogger helps organize food safety records. It does not replace your food safety plan, HACCP plan, PCQI, consultant, attorney, or regulatory obligations. If you have questions about your specific compliance requirements, work with a qualified food safety professional.

FoodSafetyLogger is a record log — not a traceability system or ERP.

It does not connect to supplier systems or automatically pull in lot numbers
It does not track current inventory levels or warehouse locations
It does not automate a recall or withdrawal process
It may not satisfy all requirements of FSMA’s Food Traceability Final Rule (FSMA 204) — consult a food safety professional

Questions

Common questions

What information does the lot tracking log capture?

For incoming ingredients: the ingredient or raw material, supplier name, supplier lot number, quantity, condition at receiving, and receiving temperature if applicable. For outgoing batches: the product name, your internal batch or lot number, production date, and any notes.

Can I search for a specific lot number later?

Yes. You can scroll and search within the app, or export a PDF for a date range and search within the document. Records are stored on the device and accessible anytime.

Does FoodSafetyLogger track inventory quantities?

No. FoodSafetyLogger is a record log, not an inventory management system. It captures lot numbers, supplier information, and dates — not current stock levels or warehouse locations.

Is there a barcode scanner?

No. Lot numbers are entered manually. This keeps the app simple and works on any phone or tablet without additional hardware.

Does this satisfy FSMA's Food Traceability Rule?

Not necessarily. FSMA's Food Traceability Final Rule (FSMA 204) has specific requirements for certain food categories that go beyond a manual lot log. Consult a qualified food safety professional to understand what applies to your products and facility.

What happens if a lot record needs to be corrected?

A manager can void an incorrect lot record using a Manager PIN. The original record is preserved with a Voided status — it stays visible in the system for audit purposes.